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Upon Arrival at and During the IBD+

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The first stop you want to make is the Check-In to collect your badge, event tickets etc.

The Check-In is mainly in Maritim Hotel but for those perhaps arriving late to a dinner checking in will be possible there too - for details please see the section on "Check-In" below.

The second potentially important location is the Organisation office where you're welcome to stop by if you have any questions or needs.

The Main Venue

The Maritim Hotel Düsseldorf is located directly at Düsseldorf airport (DUS).

Address: Maritim Hotel Düsseldorf, Maritim-Platz 1, 40474 Düsseldorf, Germany (Google Maps)
Phone: national 0800 33 83 211, international +49 211 5209-0

A pedestrian bridge connects the hotel with Terminal C of Düsseldorf Airport - just a short walk thus.
Düsseldorf's central railway station is connected via S-Bahn line S11 to Düsseldorf Airport Terminal C.
The hotel is conveniently accessible through the highways (“Autobahnen”) A44, A52 and A3.

Floor Plan

Please note that the floor plan is subject to some small change.

Click on images for bigger versions

Ground Floor

  • Grey is the main corridor
  • Blue areas are “ours” on the days indicated
  • Orange areas are off limits
  • Hotel Reception
  • IBD+ Check-In (Thu)
  • Rheinische Stuv
    Dine Around (Wed)
  • Restaurant Classico
    Icebreaker (Thu)
    Galadinner (Sat)

First Floor (Conference Area)

  • Grey is the main corridor
  • Blue areas are “ours” on the days indicated
  • Orange areas are off limits
  • Teneriffa A:
    Orga Office (Tue-Sun)
    IBD+ Check-In (Wed, Fri-Sun)
  • Teneriffa B:
    ExComm Meeting (Thu, coffee break in foyer)
    IQ-Test in evening
    IVN+ Workshops (Fri/Sat)
  • Peking:
    IBD Meeting (Fri-Sun, coffee break in foyer)
    IQ-Test in evening
    Helsinki Party (Sun)
  • Estepona: Boardgames (Fri-Sun)
    Duing morning presentations
  • Mallorca A: Presentations/Workshops (Fri/Sat)
  • Mallorca B: Presentations/Workshops (Sat)
  • Bridge to Airport

2nd Floor (Boardrooms)

  • Take stairs facing orga office to 2nd floor
    The turn left, when possible turn right to go throuh big hall
    then turn left again and walk up to the boardrooms
  • Take elevator in main hall (with room card) up to 2nd floor
    then proceed as detailed above
  • Bold named ones are “ours” on the days indicated
  • Istanbul: Quiet Room (Thu-Sun)
  • Helsinki: IVN+ Workshops (Fri/Sat)
  • Casablanca: IVN+ Workshops (Fri/Sat)
  • Amsterdam: IVN+ Workshops & Breakout (Fri/Sat)

Check-In

... times might change a bit still


Thursday Check-In on ground floor
 

Organisation office in Teneriffa A

Wednesday
On this day the only event is the Dine Around for Early Birds in the Rheinische Stuv
17:00-18:00
In the Organisation office
18:45-19:30
At the entrance of the Rheinische Stuv for those having booked that event
later
Inside the Rheinische Stuv for later arrivals to that event

Thursday
This day most visitors have their first event...
09:30-18:00
Next to the elevators (lifts) near the reception of Maritim Hotel
19:00-22:00
Inside the Icebreaker at Classico in Maritim Hotel

Friday
10:00-18:00
In the organisation office during its opening hours
19:00-22:00
Inside the Dine Around at Brauhaus zum Dreieck for those having booked that event

Saturday
Theoretically everyone should have their tickets by then
10:00-18:00
In the organisation office during its opening hours
19:00-22:00
Inside the Gala Dinner at Classico in Maritim Hotel

Sunday
Well really no check-in anymore but who knows...
10:00-12:00
In the organisation office during its opening hours

Please be patient because processing all the people takes time. (Play a game! Sing a song!)

If something needs looking up, you might be directed to the secondary desk in the organisation office; the people there can dive into the database. Please accept that, too, may take time.

Organisation Office

... times might change a bit still

We will have an organisation office in the Maritim Hotel on first floor in the conference area in the room "Teneriffa A".

When you're in the big hall on first floor facing the exit towards the airport it is on the left hand side.

  • Sort any issues you happen by with
  • Sell remaining seats available on events
  • For Guides to pick up the paperwork
  • We have a printer there in case something needs to be printed (mainly for the IBD meeting)
  • Assist with questions the check-in can’t
  • If your need is not on this list... try us!

The organisation office will be open ... times will be published in due course here

Wednesday
17:00-18:00
Mainly for early check-in

Thursday
08:30-18:00
Please allow for a lunch break from 12:30-13:30h

Friday
08:30-18:00
Please allow for a lunch break from 12:30-13:30h

Saturday
08:30-18:00
Please allow for a lunch break from 12:30-13:30h

Sunday
08:30-12:00
No lunch break

Organisation Contact

In case of emergencies (especially health issues) please call 112 (just those three digits, no country code or such needed)

You can reach the IBD+ Organisation Team for urgent and important issues at +49 155 62 05 73 41

... or via E-Mail during IBD+ (please allow a moment for replies) at during.ibd@mensa.de

Hint: This contact information is printed on the inside of your badge too.

Badge and Vouchers

When registering at the check-in (the reception desk) you will get a small welcome package.

The most important part is your Badge that you want to have on you at all times – we supply a lanyard for it.

The badge not only shows your name and the town and country you are from, bit in addition a QR code to share contact information and used for checking into events you booked as well as a ticket valid for the local public transport (see Transport - During IBD+ for details on that).

On the badge we will print the languages you speak to facilitate the international exchange between visitors of this event.

In addition, you will probably get some Vouchers valid for the events you booked, food or beverages at the odd event in the evening.

For some of the dinners during booking you stated the dish you want to have; we did this so that the restaurants have a reasonable chance of handling the huge number of guests in a timely manner.

Furthermore, in some cases we might include Vouchers for beverages – the reason being that when quite a few thirsty people arrive, exchanging a voucher for a drink is faster than paying for it or such.

Please note that a voucher is valid only for the place stated on the voucher – you can't use it for other dinners etc.

Please note: Lost vouchers cannot be replaced on site – and some entry tickets count as value vouchers!

Respectful Togetherness

Community

We kindly ask all participants to follow this code of conduct to help create a welcoming and peaceful atmosphere:
  • Respect and acknowledge other people’s personal boundaries and be mindful about making judgments.
  • If you’re unsure about someone’s boundaries, just ask.
  • In the spirit of open communication, we encourage you to say clearly what you’re comfortable with - and what you’d prefer to avoid.

Colour codes

Wristbands are available to help you express your preferences for physical contact (such as hugs). These colours do not specify exactly which kinds of touch you accept or reject. Instead, they show how and when you would like others to ask about physical contact, and which kinds of touch may be welcome or unwelcome:
  • Blue: I’m generally open to some physical contact (like hugs), even with people I’ve just met. If I’d prefer distance at a particular moment, I’ll let you know.
  • White: If we don’t know each other well, please ask before touching me.
  • Orange: “I generally don’t want to be touched by people I don’t know well. Please assume this applies to you unless I say otherwise.

Retreat spaces and stress regulation

If you’d like a break from the activity of the gathering and/or need a low-stimulation environment, a quiet room is available on the second floor in the boardroom Istanbul. It will be open from Thursday through Sunday. The team will also provide stress-regulation items.

People of Trust

As in during previous German Annual Gatherings, People of Trust will be available. You can approach them if you ever feel uncomfortable. For example, if you’ve had an unpleasant interaction (such as unwanted touch or hurtful comments), feel overwhelmed by the crowd, have difficulty connecting with others, struggle with the atmosphere, or simply want someone to talk to - the people of trust are here for you.

They can be recognised by their rainbow lanyards and buttons. Some members also have special expertise in autism, indicated by an additional button.

E-Mail-Address during IBD+: pot-ibd2025@mensa.de

Last Minute Tickets and Exchange

Your probably got your tickets already (well you do after passing by the check-in).

Should you want to book some additional event please come to the organisation office - we have some open spots on sale there.

If you have a ticket you do not need you can offer it on the board for that purpose that you can find near the organisation office; obviously if you look to something to do during your spare, time feel free to check that board for an offer.

Please note that tickets for events tagged with "transmission of personal data..." can not be passed on to someone else since changing names on such a short notice is not possible.

App for Smartphone

Please look here: Apps & Downloads

Getting to an Event

Guides

We will try to have a guide starting at Maritim Hotel for every event that is outside Martim Hotel.

Unguided

You can certainly head to any event on your own (or together with others).

In the event description you can find detailed directions - starting at Maritim Hotel and in addition from the central station.

On Transport - During IBD+ you can find some more details on the public transport ticket that you have on your badge.

Shortcut

In quite a few cases it is much faster going from one event directly to the next one - that is true especially for the events on offer in Cologne.

To facilitate this the directions to the events found in their description includes them starting at the city's central station.

Board Games Room

We will have a room where you can happen by to play board games - that is open nearly round the clock in room "Estepona" (see floor plan above):

Friday
00:00-09:00
Open for playing board games
09:00-13:30
Used for workships
13:30-24:00
Open for playing board games

Saturday
00:00-10:30
Open for playing board games
10:30-12:00
Used for workships
12:00-24:00
Open for playing board games

Sunday
00:00-11:00
Open for playing board games
11:00-13:00
Used for presentations
13:00-23:59
Open for playing board games

IBD Meeting Schedule

Disclaimer: The schedule might change a bit...

Thursday
09:00-17:00
ExComm meeting
Coffee breaks at 10:45 and 15:15, lunch from 12:30 until 13:30
all day
Non-ExComm members may explore Düsseldorf or enjoy whatever events we have on offer (they booked)
19:00-22:00
Icebreaker directly in the Maritim Hotel for convenience of all the travellers arriving that day

Friday
09:00-17:00
IBD meeting
Coffee breaks at 10:45 and 15:15, lunch from 12:30 until 13:30
all day
Non-delegates may explore Düsseldorf or enjoy whatever events we have on offer (they booked)
19:00-22:00
Dinner "Dine Around - Brauhaus am Dreieck" to offer some German flair

Saturday
09:00-17:00
IBD meeting
Coffee breaks at 10:45 and 15:15, lunch from 12:30 until 13:30
all day
Non-delegates may explore Düsseldorf or enjoy whatever events we have on offer (they booked)
19:00-22:00
Gala Dinner Dinner in the Maritim Hotel so the IBD delegates have a short "trip" there

Sunday
09:00-12:40
IBD meeting
Coffee break at 10:45 and lunch from 12:30 until 13:30
14:00-16:00
Sightseeing tour "City Tour Düsseldorf in Private Bus" ist on offer mainly for IBD delegates (since they did not have the chance to join an earlier one)
all day
Non-delegates may explore Düsseldorf or enjoy whatever events we have on offer (they booked)
19:00-22:00
Helsinki Party in the Maritim Hotel in the IBD meeting room

Please note: The coffee breaks are provided to ExComm members and IBD delegates only; Lunches and Dinners can be booked as events.

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