Attention:This translation is here to save you the trouble to try some online translation tool to get an idea of the terms and conditions.
Maßgeblich und rechtlich verbindlich ist ausschließlich die deutsche Fassung.
Only the German version is authoritative and legally binding.Here are the official terms and conditions:
Besondere Geschäftsbedingungen (ANB)
Please note our terms and conditions for the IBD
+ 2025 Pre and Post Tour booking as well as the Excursion and EMJC reservation including the rules for cancellations.
Booking Procedure
Booking of the pre and post tours ect. surrounding the IBD
+ 2025 is exclusively possible through the
official online booking website of Mensa Germany, or as described further down under the heading "Booking by Letter".
Due to this an account with Mensa Germany is mandatory. Members of Mensa Germany automatically have one; those without account must register. A guideline is here:
Register.
We recommend booking early rather than just before the deadlines (see below), as there may be issues with your account; support by the office is only available during regular working hours.
Booking Deadlines
From
to
, you reserve seats on the tours, excursions and the EMJC.
Please note that during this phase all reservations are considered wishes. After this phase, an algorithm will try to allocate the seats to the interested parties in such a way that the fairness and wishes of all are maximized. For more detail on how to use the booking website and this concept please visit the page
The Booking System.
IBD delegates and their "+1" will be given priority in seat allocation; additional international Mensans as well – and we'll confirm the reservation as soon as possible, to allow planning of the trip to Germany.
On
, no reservations are possible and the algorithm for the automatic event allocation will run. The outcome of the run are real bookings for the pre and post tours, or if no seat was available, it will remain a request and the organisation committee will try to organise more seats. For the EMJC seats it is a reservation that will need to be confirmed when booking for that opens; for the excursions the same is true.
Until
at 23:59h (11:59 pm) you may book additional events (if available) or put yourself on the waiting list as well as cancel some or all of your bookings free of charge – everything as you wish.
Shortly after midnight, the invoices are sent out by email and your bookings are confirmed. As of then bookings can neither be cancelled nor refunded.
On
at 23:59h (11:59 pm), the
booking period ends – no more bookings are possible... unless some coach for a pre or post tour has a seat available and the travel agency can get hotel romms as needed.
(This closure of booking gives organising committee the time needed to finalise the booking with the travel agency)
Passing tickets on to someone else is only possible through the organisation committee since we have to give the travel agency the list of guests for the hotels.
Payment / Deadlines / Booking Expiry
Please ensure timely payment for all invoices (especially the first one sent to you on
).
If you have granted Mensa Germany a SEPA direct debit mandate for all outstanding amounts (and not only the membership fee), the money will be automatically debited from your account.
Alternatively you can transfer the money to the account of Mensa (IBAN DE03 5109 0000 0071 4586 01).
If you are from outside the EU -
and only then -, you may send the money by PayPal to paypal@mensa.de.
If you use money transfer, or PayPal please specify the invoice number and your membership number or full name.
About 14 days after the invoices were sent and have not been paid, reminders are sent out. If the amount is not paid within 7 days after a reminder is sent, we reserve the right to cancel event bookings and allocate the seats to others interested. We will inform you of the cancellation by email. In this case, you will be charged an administration fee of 20 euros per cancellation.
Members having a useable account for SEPA can set up a SEPA direct debit mandate after logging in on the
Log in page at
Myself > Bank Data. For non-members, a member can take over the invoice (settable in the online booking system under
Myself > Relationships). Furthermore, such a mandate can be granted for payment on-site at the organisational office upon presentation of valid identification and the bank card.
Please direct queries about invoices etc. to
office@mensa.de.
Contact Information
All registered participants are required to provide a valid email address and regularly check for emails (including spam filters).
Couple and Family Bookings
If you book for a second person you need to tell us their name so that we can give that name to the travel agency as well.
Please note that for a later booking of events during IBD
+ 2025 all visitors need to have an own account on our systems; just for the pre and post tours it is sufficient that per person booking has one. How to create an acount is described on this page:
Registration.
Waiting Lists
If you are on a waiting list for a tour and a place becomes available, you will receive an email and have three days to accept or decline the booking – if the deadline passes without action, your waiting list slot expires.
Please be so kind and click the appropriate link in the received email immediately if you are no longer interested in the event so that others get a chance faster.
Refunds in Case of Cancellation by Mensa
If a tour is cancelled by Mensa, Mensa will refund the price paid by you for the tour.
We will inform you any cancellation by email and whether the amount will be refunded. Mensa will only refund the cost minus transaction costs if the amount is positive.
Mensa will make refund payments no later than 3 months after the event.
Booking by Letter
The booking for pre and post tours surrounding the IBD
+ 2025 is exclusively done through the booking page in the online system of Mensa in Germany.
In case you do not agree to accept the General Terms and Conditions of Mensa Germany or simply can't book yourself, you can book by letter as follows:
Send a letter with your necessary contact details (first and last name, membership number, country of membership, postal address, a valid email address, a phone number (mobile), and the age for persons under 18) along with your booking requests to our office (Mensa in Deutschland e.V., Wandlhamerstraße 2, 82166 Gräfelfing). You can either list the events individually or print out the list of all events and mark your desired ones. This letter must be signed – in case of minors by the legal representative. By doing so, you give Mensa the permission to make the booking for you in our online system and to store and process the corresponding data as if you had entered them yourself.
If you wish to book for other people as well, you must provide the complete contact details mentioned above for each person.
A booking request by letter will be processed within two working days (Monday-Friday) after the letter has been received by the office. You must ensure that the letter arrives at the office in due time, considering the general booking deadlines detailed above. If the letter arrives too late, the booking request will not be processed and will be completely discarded.
Submissions in electronic form are not accepted. A fax to the number +49 89 86 46 62 52 is acceptable in urgent cases.
Please note that booking requests without complete contact details and signature will be ignored. For unclear booking requests, you accept possible misinterpretations of your request or their non-processing. Please note that bookings made this way during the early booking phase are entered as wishes just like for other guests; bookings made after the event allocation will be placed on the waiting list if the event is fully booked. If a booking request conflicts with your existing bookings or those of persons you are booking for, the execution and selection of the booking, including non-consideration, is at the sole discretion of Mensa in Germany. If the conditions for the booked event (such as a minimum age) are not met and the booking is therefore not feasible, no booking will be made.
This service costs 25€ per submitted booking request per person plus 2€ per event booking per seat. These fees are charged regardless of whether you or the persons you booked for get a seat in the desired events. For the above reasons, there is no guarantee of a seat. Naturally, the usual costs for the organisation fee and events apply if the booking is successful.
If you have accepted the
general terms of use (ANB) of Mensa in Germany or are willing to accept them, but do not have the necessary technology to book in the online system of Mensa in Germany or cannot use the system for other reasons you to state, you can send your booking request by letter or by email. The afore-mentioned costs do not apply in this case. (Please note that the lack of an account with Mensa in Germany is not a reason, as members have one and non-members can create one for free.)
In this case, the same deadlines and rules apply as described above with the following addition: You may send your booking request by email to
office@mensa.de since by accepting our general terms of use you allow us to process your data in our booking system; since an email does not have a real signature the email with your booking wishes must be sent from the email address stored in your account with Mensa Germany (which implies that you must have an account with Mensa Germany).
Notes
Mensa is not a travel agency according to the regulations of directive (EU) 2015/2302 and §651a BGB.
At events where audio and video recordings are made, it is possible that individuals are merely recorded incidentally. This does not require consent. If you are photographed in a group photo, we assume by implication that you consent to the use of the image in the context of the event or in general reporting on the association's activities. Subsequent removal is not possible (e.g., in printed materials). If you do not wish to be recorded, please speak to the organising committee or the person responsible for the event beforehand.
Attention:This translation is here to save you the trouble to try some online translation tool to get an idea of the terms and conditions.
Maßgeblich und rechtlich verbindlich ist ausschließlich die deutsche Fassung.
Only the German version is authoritative and legally binding.Here are the official terms and conditions:
Besondere Geschäftsbedingungen (ANB)
